Staff Organization

A Team Approach to the Primary Tasks of Ministry

Overview: Three Areas of Primary Ministry

Pastoral Ministries 

Church Ministries 

Administrative Ministries 

Assumptions for these Recommendations:

1. Each staff member is a vital part of the Staff Team and the church's ministry.
2. The staff members in each primary area strive to work together as a Team.
3. Each Team meets together regularly (at least monthly) for planning and fine-tuning.
4. Each Team decides the best way to accomplish the tasks and the sum of its tasks.
5. All members of the Team strive to work Asmart@ - making full use of technology.
6. Each Team continuously looks for ways to improve the way it does its work.
7. Each Team seeks to delegate tasks to lay volunteers as much as possible.
8. Each Team keeps the other Staff Teams informed of its work and progress.

Performance Review

1. An annual performance review of each Team, Team member, and the Staff as a whole is coordinated by the Staff-Parish Relations Committee.
2. Annual performance reviews and goal-setting are done both for the Team, the individual members of the Team, and the whole Staff as a Team. The process includes a member(s) of the Staff-Parish Relations Committee, the team leader, team members, and lay peers (one peer of the staff member's choosing). Reviews are based on accomplishment of team goals and individual contributions to these outcomes.
3. Interaction with and support of other teams is a factor in successful team and individual performance.
4. Any interim issues of individual or group performance and interaction are brought to the attention of the team leader and team in a timely manner

Fall 1999, Revised 2002

Pastoral Ministries: Worshiping / Caring / Enlisting

Team: John Collett, Alison Schmied, Linda Johnson, Gayle Sullivan, Robbie Jones
Team Leader: John Collett
Team Administrative Assistance for Pastoral Ministries: Alison Schmied

Team Responsibilities:

Worship
Music Ministries
Evangelism, Welcome, New Member Enlistment & Assimilation
Fellowship Friends
Multicultural Ministries (enlistment & care)
Congregational Care & Counseling
Funerals & Memorial Services
Weddings
Enlistment for Ministry & Leadership
Nominations Committee
Emergency & benevolent assistance

Team Assistant Responsibilities:

Facilitate the work of the Team
Provide secretarial support for the Team and its areas of responsibility
Prepare all worship bulletins and materials
Coordinate the logistics for worship services
Facilitate pastoral contacts by the pastors with Belmonters
Assist in communicating with the Congregational Care Ministry Team
Assist in welcoming newcomers into the congregation (calls & letters)
Assist in processing Sunday worship registration
Assist in communicating newcomer information to staff, classes, groups, etc.
Assist the Team in helping Belmonters identify and employ their gifts for ministry
Assist in communicating information about person=s gift to Ministry Teams
Administer assistance to persons in need through the Pastor=s Discretionary Fund

Church Ministries: Nurturing / Disciple-Making / Sending / Serving:

Team: Jim Strickland, Angie Slade, Kara Oliver, (Linda)
Team Leader: Jim Strickland
Team Administrative Assistant for Church Ministries: Angie Slade

Team Responsibilities:

Church Scheduling, Calendaring, & Room Assignments
Coordination of Facilities Use with Custodial Personnel
Equipment Scheduling
Food Service Scheduling, Supervision, & Volunteers
Transportation Ministries & Scheduling (Transportation Ministry Team)
Coordination with all community groups
Coordination with Auxiliary Ministries: ESL, 12-Step, etc.
Communications of ministry within the congregation and community
Provide staff support for the Team's areas of responsibility:
Communications (Angie)
Sunday School (CLASS) (Jim)
Education (Jim)
WNAB (food service, program, & volunteers) (Jim)
Ministry Council (Jim)
Children's Ministries ( , Gayle)
Youth Ministries (Kara, Gayle)
Parent Support (Kara, )
Family Life (Linda)
Senior Adult (Linda)
Spiritual Formation (Linda)
Multicultural Ministries (John)
All-Church Retreat (Jim)
Weekday Children's Ministries (programmatic - with Jean Voorhees)
Outreach (Linda)
Homeless Ministries (Linda)
Edgehill Partnership (John)
Ministries of Love and Justice (John)
Advocacy Ministries (John)
United Methodist Women (Linda)
Transportation (Angie for programming)

Team Assistant Responsibilities:

Facilitate the work of the Team
Provide secretarial support for the Team and its areas of responsibility
Support the entire staff for Word Processing, Desktop Publishing, Data Management
Prepare and publish the Belmont Reporter (church newspaper)
Maintain the Belmont Website
Prepare and publish church promotional materials (fliers, brochures, news releases)
Support for the Communications Ministry Team


Administrative Ministries: Enabling / Resourcing

Team: Marianne Schneider, Arnell Willis, Lennie Minter, Anne Hoback, (John)
Team Leader: Marianne
Team Assistant for Administrative Services: Arnell

Team Responsibilities:

Business Administration
Financial Accounting
Facilities Maintenance (Lennie)
Equipment Maintenance
Membership & Constituent Records
Member & Constituent Financial Contributions (electronically)
Stewardship Education & Financial Campaigns
Supplies Purchasing
Printing, Duplicating & Mailing Services
Telephone System Maintenance & Messaging (Anne)
Office Volunteers (volunteers for all areas except food services)
Staff and Secretarial Support for:
Administrative Board (with John)
Executive Committee of the Administrative Board (with John)
Finance Committee
Board of Trustees
Properties Committee (Lennie)
Trust Fund Board
Staff-Parish Relations Committee (with John)
Weekday Children=s Ministries (financial administration)
Transportation Committee (maintenance of vehicles with Lennie)
Homeplace, Inc
Oxford House, Inc

Team Assistant Responsibilities:

Facilitate the work of the Team and needs of the staff for administrative services
Provide secretarial support for the Team and its areas of responsibility
Maintain member and constituent records and information through ACS.
Provide staff with up-to-date information from ACS.
Maintain Records for Member and Constituent Financial Contributions (ACS)
Printing, Duplicating & Mailing Services
Telephone System Maintenance & Messaging (Anne)
Maintenance of office equipment, supplies
Enlist, train, and assign Office Volunteers (for data entry, mailing, duplicating, etc)

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