ADMINISTRATIVE BOARD MINUTES
April 27, 2008
Erin Pearce, Keller Hawkins and Lanecia Rouse led centering time using “Three Simple Rules” by Bishop Job. Kim Hawkins, chair of the Board, called the meeting to order. Minutes of the previous meeting were approved and guests were recognized.
ADMINISTRATIVE BOARD 101: Louis Jordan presented an overview the Board of Trustees which is responsible for oversight and care of all church properties.
PASTOR’S REPORT: Ken Edwards, senior pastor, welcomed Clare Harbison in the part-time position of Childcare Coordinator. He thanked Nate Brown, intern from Vanderbilt, for his work with the Golden Triangle Fellowship. As co-chair of the Committee on Lay Leadership, he presented the name of Jerry Park to fill the un-expired term of Jessica Rosenthal (2009) on that committee. The nomination was seconded and passed.
BUILDING COMMITTEE: Hayne Hamilton reported the projected completion date for the new construction is June 27; restroom renovation is to begin in May; carpeting and painting in existing buildings will be done last. He announced that Phil and Mary Jane Duke will chair the “Opening Our Doors” celebration to be held July 12 and 13, 2008.
Hayne brought to the Board a “Directed Gift Policy” (attached) developed by a task force of lay members and staff and previously approved by the Trustees and Finance Committee. After discussion, Joe Boyd moved that action on the Policy be deferred until next meeting. The motion was seconded and passed.
BUILDING TRANSITION TASK FORCE: Bill Cooper reported that the group had reviewed use of the current building and met with ministry teams to discuss their future needs. The Task Force is working on policies, programming, staffing/operations and renovations (current space).
MINISTRY MOMENT: Garie Taylor, chair of the Golden Triangle Fellowship Hospitality Ministry Team which is to discontinue April 2008, reported on the growth of the GTF, the work of Sandy Sakarapanee, the generosity of Belmonters, the on-going ministries and projects with the GTF, and the space issues resulting from the growth of the GTF. (Report attached.) A motion was made and seconded that a Golden Triangle Fellowship Ministry Team be formed. The motion was seconded and passed. Membership will be nominated by the Committee on Lay Leadership.
Kim Hawkins announced that a Golden Triangle Fellowship Visioning Team had been appointed by the Executive Committee with Eddie Gwock convener. Their charge is threefold:
1. Make immediate recommendations for alternatives in order to accommodate the currently overcrowded conditions (and ramifications to these alternatives: transportation, staffing, volunteers, custodial needs).
2. Make recommendations for a one-year plan for GTF with a broader, long-term vision if deemed possible.
3. Explore potentials of relationship within the church at a district level.
A report is to be made at the June Board meeting.
MAIN POINTS: The main points from the meeting were:
New building to be completed in June
Welcome to Clare Harbison
Phil and Mary Jane Duke to lead celebration of new building
Board is an open body willing to express and listen to a variety of opinions
Thank you to Nate Brown.
The meeting was adjourned.
Betty Jane Taylor
Secretary